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Armacost Library system migration: Step 1: Strategic planning

Community resources related to Armacost Library's integrated library system (ILS) migration, 2016-2018


July 2015: Strategic planning retreat

Summer 2015: Discussed pros/cons of current system

Fall 2015: Developed goals for technology initiative

February 2016: Prioritized technology requirements

May 2016: Developed new ILS requirements

Summer 2016: Researched alternative systems

Fall 2016: Evaluated competitive RFP

December 2016: Negotiated Ex Libris contract

How we planned for new library systems

Implementing something as complex as a new library system requires careful planning and collaboration between the library, ITS, university adminstration and external vendors.

We spent the 2015-2016 academic year reviewing our existing technology infrastructure and building a case for how a new system would help us achieve the library experience we wanted for students and faculty.

We studied the library systems marketplace to understand our alternatives for new systems, and learn from the experiences of other libraries.

We analyzed the implications of a new system for our staff and the library's budget, and wrote up a formal RFP (request for proposal) to find out how vendor systems stacked up.

Our planning phase completed in December 2016 with the successful selection of Ex Libris as our new library systems partner.