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Publish Your Work in InSPIRe: Clarify Rights & Permissions

Intended to guide non-students through the InSPIRe submission process

Clarify rights and permissions to upload and distribute

To upload work to InSPIRe you'll need to know the following.

  • Do you have the rights or necessary permissions to distribute a work and related files (e.g., datasets) in an institutional repository?
  • Are you required to deposit your work and related files in an open-access repository?
  • Which version can you distribute? The preprint, postprint, or publisher version?
  • Is there an embargo period?


Publishing your work has traditionally meant transferring your rights to the publisher. In recent years, publishers have grown more comfortable with self-archiving, open access, and the sharing of works in institutional repositories like InSPIRe. Furthermore some grants and funders require that creators share their work and related files in open access repositories. To determine if you have the right to upload work and related files, you can do the following.

  • Check with the publisher (e.g., terms of your publishing agreement, publisher's website, or contact the publisher directly).
  • Check the SHERPA/RoMEO database of publisher policies (unofficial).
  • As a courtesy to any co-creators and other involved parties, seek their permission to upload work to InSPIRe.


If you have any questions or concerns, consult with a librarian.